Effective Date: 1 January 2025

At Scottsdale Research Institute (“SRI”), protecting your privacy is an important part of our research process. This policy explains how we collect and use information during the initial stage of research participation—when you express interest in a study or take part in pre-screening.

This policy applies only to recruitment and early screening. Once you choose to move forward into a clinical study, you will receive a separate HIPAA-compliant consent form that describes how your protected health information (PHI) is used in the research itself.

1. Information We Collect

• Contact details: Name, phone number, and email address you provide.
• Basic demographics: Age and gender (if shared).
• Limited health information: Diagnosis, medications, or symptoms you choose to share to determine if you may qualify for a study.
• Website form information: If you use an online form, technical information such as IP address may be collected for security and spam protection.

2. Why We Collect This Information

• Contact you about research opportunities.
• Determine whether you may meet early study eligibility criteria.
• Comply with research regulations and document recruitment efforts.

3. How We Collect Information

• Through web forms you complete on our site.
• In phone calls, email exchanges, or messages with our research team.
• If your healthcare provider refers you to us for a study.

4. How We Protect Your Information

We use safeguards to keep your information secure, including:

• Encrypted website forms and secure servers.
• Access limited to authorized research staff on a need-to-know basis.
• Compliance with HIPAA, FDA regulations, and applicable privacy laws (GDPR, CCPA).

5. Who We Share Your Information With

• Within SRI: Only the research team members involved in recruitment and pre-screening.
• With Your Consent: If you are eligible and choose to move forward, your information may be shared with the study sponsor, IRB, or collaborating researchers as required by regulations.
• Never Sold: We do not sell or use your information for non-research purposes.

6. Your Rights

• Ask what information we have about you.
• Correct or update information you’ve provided.
• Withdraw your interest or ask us to delete your pre-screening information at any time before formal enrollment.

7. How Long We Keep Information

Pre-screening data is kept only as long as needed to manage recruitment or as required by regulations and our Institutional Review Board (IRB). If you do not move forward into a study, we typically delete your contact and screening information after [insert retention period, e.g., 1 year].

8. Contact Us

For questions or privacy requests, you can reach us at: inquiry@srilaboratory.com

9. Updates to This Policy

We may update this privacy policy to reflect changes in regulations or our research practices. The most current version will always be available on our website.